Call for expression of Interest to conduct a scooping study on challenges face smallholder farmers in cross border trade and non-tariff barriers in the East African Community


Call for expression of Interest to conduct a scooping study on cross border trade and challenges facing smallholder farmers and Non Tariff Barriers in the EAC


1.     Background Information on ESAFF and the INVOLVE Project

 The Eastern and Southern Africa Small Scale Farmers Forum (ESAFF) is a network of 530,000 memberships of smallholder farmers working in 15 countries in Eastern and Southern Africa. Initiated in 2003, ESAFF is led and owned by smallholder farmers. To date, ESAFF operates in 15 countries in the eastern and southern Africa region. These countries are; Tanzania through MVIWATA; Kenya (Kenya Small Scale Farmers Forum – KESSFF), Uganda (ESAFF Uganda), Zambia (ESAFF Zambia); Zimbabwe (Zimbabwe Small Organic Famers Forum – ZIMSOFF), Lesotho (Lesotho Small Scale Farmers Forum); South Africa (ESAFF South Africa); Malawi (National Small Scale Farmers Movement - NASFAM); Rwanda (APEEE); Burundi (ESAFF Burundi); Madagascar (Confédération des Agriculteurs Malagas - CPM); Seychelles (Seychelles Farmers Association - SeyFA) and Mozambique (ROSA,  DRC (FOPAC) and Swaziland also joined ESAFF.

ESAFF is currently implementing a project Involving small scale farmers in policy dialogue and monitoring for improved food security in the East African Region in short INVOLVE. The overall objective is to contribute to inclusive formulation and implementation of demand driven-policies for improved food security within the East African Community countries. The main strategy of the project is through increased engagement of small scale farmers and scaling up of successful food security local initiatives. The INVOLVE project intends to enable small scale farmers to ensure food security through sustainable production and policy advocacy for the achievement of Food Security and food Sovereignty.

2.       On access to market for smallholder farmers issues within the INVOLVE project, a regional scoping study on bulk marketing in 5 East African countries was conducted in 2013 and 2014 to identify opportunities for scaling up experience from MVIWATA. The process is to facilitate smallholder farmers cross border trade within the EAC. The study included analysis of small scale farmers commodity trade in countries, linkage between bulk market and food security policies and the value chain of some of key commodities in the region.


3.       It is in line with that background that ESAFF is to commission a scooping baseline study to documentation of the performance of EAC in elimination of NTBs that affect small-scale farmers and the facilitation of inclusive discussions at national level, bringing together FOs, government officials and agri-traders through innovative means such as public and private dialogues (PPDs). This intervention is undertaken to realize the activity 3.2 and specific activity 3.2.1 of a project termed “Project Involve” which in broad terms aims at engaging small-scale farmers in the advocacy for harmonized food policies in the EAC region to support market-oriented family farming.


4.       After the findings ESAFF intends to organize a regional policy dialogue on trade, market-integration and benefits to Small-Scale Farmers in June 2015. The main outcome of the engagement is the removal of non-tariff barriers in conformity with the EAC trade rules as is prescribed in the Customs Union and Common Market Protocols. The baseline study will be supplemented by inclusive discussion at national level, which will bring together FOs, government officials, traders through innovative means like public media, social media, leaflets, opinion polls which will precede the Regional high-level dialogue. The dialogues are also intended to inform ESAFF’s advocacy for the creation of the Eastern African Regional Agricultural Advisory Council (EAAAC) within the EAC Secretariat for the sake of harmonization of the agriculture development in the EAC. The envisaged Council is expected to be a semi-autonomous body responsible for critical synthesis of issues and advising on the policy direction. Examples of issues that EAAAC could deal with include direct subsidy payment for crops, price support mechanisms - including guaranteed minimum prices, import tariffs and quotas on certain goods from outside the EAC with the aim of doubling food production capacity of the region. The dialogues will culminate into policy messaging and positions for use in deliberations and consultations with local government in districts across the borders of EAC on the issues of cross border trade, access to market, integration and benefits to SSF focusing on non-tariff barriers, and OCBP.


5.    The Tasks:

(i)    To undertake a scooping study on EAC’s performance on the elimination of NTBs for small-scale famers in the EAC Region


6.    Specific Tasks of the consultancy

         I.            Design the tools for the scooping study

        II.            Work with ESAFF and its national members in administering the questionnaires

      III.            Undertake data cleaning, analysis and compile the report of findings

     IV.            Present the findings to a selected but representative sample of small-holder farmers     from across to the region so as to validate the findings

      V.            Finalization of the report

     VI.            Facilitate feedback and validation sessions

   VII.            Undertake liaison tasks in the course of administering then questionnaires


7. Geographical boarder communities of smallholder farmers and traders to be covered by the study

(i)       Kenya and Tanzania:  Sirari - Isebania, Lungalunga - Horohoro, Tarakea - Loitoktok, Namanga, Taveta - Hollili,

(ii)      Kenya and Uganda - Busia

(iii)     Tanzania and Uganda – Mutukula

(iv)     Tanzania – Burundi – Mabamba – Gisuru, manyovu – Mugina,  Kabanga – Kobero,

(v)      Rwanda – Tanzania -Rusomo

(vi)     Uganda and Rwanda: Malaba, Busia, Lwakhakha, Mbale, Bunagana – Kisoro, Mirama Hills – Ntungamo, Buziba – Kabare.



The expected results of this activity are as follows:

(i)    Report on the state of agri-business NTBs that affect small-scale farmers who undertake trade in the EAC region.

(ii)   Insight into the best borders and country with eased requirements for doing agri-trade in the EAC.

(iii)  Evidence for small-scale farmer’s advocacy point to be used with local governments and national agri-trade gatekeepers.

(iv)   An inventory of small-scale farmers who are involved in EAC cross border  agri-trade

(v)   Possibility for farmer group that could join ESAFF national farmers forum in either of the EAC member states: Tanzania, Kenya (MVIWATA), Uganda (ESAFF Uganda), Rwanda (ESAFF Rwanda) or Burundi (ESAFF Burundi) 



The consultant is expected to use various methods of carrying out this assignment including, but not limited to:

(i)    Desk literature review

(ii)    Telephone conversation with responsible persons

(iii)  Participatory interactions with ESAFF secretariat, especially the Coordinator and Advocacy Officer, regarding this assignment



The mapping exercise is expected to be conducted over a period of 10 days and a summarised briefing note will be delivered to ESAFF

 This mapping exercise is quite attractive and an agreeable price  will be reached between the contracting person and the consultant depending on the scope of work and expertise of the consultant.



ESAFF will give preference to a high level official working with any one of the following institutions; Government in East Africa, EAC secretariat, NSA/NGO forum, development partners. In some instances, consultants, and subject matter specialists may be contracted to undertake this kind of mapping exercise.


 12.   HOW TO APPLY:

 All interested parties are urged to submit their motivation letters showing expected fees and capability to deliver within requested time. Kindly attach your CV and email to the ESAFF Regional Coordinator at coordinator@esaff.orgesaff@esaff.org not later than 7 days from appearance of this call on the website


Or contact us

Eastern & Southern Africa Small Scale Farmers' Forum (ESAFF) - Head Office

Post Office Building

P.O.Box 1782, Morogoro Tanzania

 Web: www.esaff.org


Issued 09/03/2015, Morogoro, Tanzania